Privacy Policy: Association of Resident Doctors (ARD), ESUTH Parklane
Last Updated: 1st November, 2025
1. Our Commitment to Your Privacy
The Association of Resident Doctors, ESUT Teaching Hospital, Parklane (“ARD,” “Association,” “we,” “us,” “our”) is committed to protecting the privacy and security of your personal information.
This Privacy Policy explains how we collect, use, store, and share your personal data when you use our official membership website (“Site”). As a professional association, we handle your data with the utmost confidentiality and in accordance with the Nigeria Data Protection Regulation (NDPR).
By using this Site, you consent to the data practices described in this policy.
2. Information We Collect
We collect personal information to manage your membership, facilitate our advocacy and welfare goals, and operate our Site effectively.
A. Information You Provide Directly
- Registration & Profile Data: Your full name, email address, phone number, Medical and Dental Council of Nigeria (MDCN) registration number, department, employment status (e.g., Registrar, Senior Registrar), and a password you create.
- Membership & Dues Data: Information related to your membership standing, including records of dues payments.
- Communications Data: Information you provide when you contact us (e.g., via a contact form, email to the secretariat) or post in member-only forums or discussion boards.
B. Information We Collect Automatically
- Log Data: Like most websites, our servers automatically record information when you use the Site, including your IP address, browser type, operating system, and the date and time of your access.
- Cookies and Similar Technologies: We may use cookies (small text files stored on your device) to help us operate the Site, remember your preferences, and understand how members use the platform. You can manage your cookie preferences through your browser settings.
3. How We Use Your Information
Our primary purpose in collecting your data is to serve our members and fulfill the Association’s core mission. We use your information for the following purposes:
- Membership Management: To create and maintain your account, verify your identity as an ARD, ESUTH Parklane member, and manage your membership status.
- Communication: To send you official communications, such as newsletters, updates on welfare and advocacy efforts, meeting notices, election information, and information about health campaigns.
- Dues Processing: To process your membership dues and maintain financial records.
- Advocacy & Campaigns: To coordinate our members for advocacy initiatives and public health campaigns.
- Site Operation: To improve the Site’s functionality, analyze usage, and enhance security.
- Legal Compliance: To comply with our legal obligations, resolve disputes, and enforce our Terms of Service.
4. Our Lawful Basis for Processing (NDPR)
We process your data based on the following legal grounds recognized by the NDPR:
- Consent: By registering for an account and using our Site, you provide your clear and affirmative consent for us to process your data as described in this policy.
- Contract (Membership): The processing is necessary for us to fulfill our “contractual” obligations to you as a member of the Association (e.g., providing you with access to member-only resources).
- Legitimate Interest: We have a legitimate interest in processing data to manage our Association, communicate with our members, and pursue our core advocacy and welfare goals.
5. Data Sharing and Disclosure
We take your privacy seriously and we do not sell your personal data. We only share your information in the following limited circumstances:
- With the ARD Executive Council: Information is accessible to authorized members of the ARD Executive Council (e.g., President, General Secretary, Treasurer) strictly for the purpose of performing their official duties.
- Third-Party Service Providers: We may use trusted third-party companies to help us operate the Site (e.g., website hosts, payment gateways, email service providers). These providers are contractually bound to protect your data, use it only for the services we request, and comply with the NDPR.
- Legal Requirements: We may disclose your information if required to do so by law or in response to a valid legal request, such as a court order or government inquiry.
- Aggregate Data: We may share anonymized, aggregated data (which does not identify any individual member) for statistical or reporting purposes.
6. Data Security
We have implemented technical and organizational security measures designed to protect your personal data from unauthorized access, use, alteration, or disclosure. These measures include:
- Secure Socket Layer (SSL) technology to encrypt data in transit.
- Password protection and access controls for all member accounts.
- Restricting access to personal data to authorized individuals only.
However, please note that no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee its absolute security.
7. Data Retention
We will retain your personal data for as long as you are an active member of the Association. If you cease to be a member, we will retain your data for a limited period as required by law or for our archival and administrative purposes, after which it will be securely deleted or anonymized.
8. Your Data Rights under NDPR
As a “Data Subject” under the NDPR, you have the following rights regarding your personal data:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can request that we correct any inaccurate or incomplete data. (You may also be able to update most of this information directly in your account profile).
- Right to Erasure: You can request that we delete your personal data, subject to certain legal limitations.
- Right to Restrict Processing: You can request that we limit the processing of your data in certain circumstances.
- Right to Object: You can object to our processing of your data, particularly for direct marketing purposes.
- Right to Withdraw Consent: You can withdraw your consent at any time. (Please note: this will not affect the lawfulness of processing based on consent before its withdrawal).
To exercise any of these rights, please contact our Data Protection Officer (DPO) at the details provided below.
9. International Data Transfers
If our service providers (e.g., website host) are located outside of Nigeria, your data may be transferred internationally. We will ensure any such transfers are compliant with the NDPR, typically by ensuring the recipient country has an “adequate” level of data protection or by using standard contractual clauses.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and/or by sending you an email notification. We encourage you to review this policy periodically.
11. Contact Us
For any questions, concerns, or requests regarding this Privacy Policy or your data, please contact our Data Protection Officer:
Association of Resident Doctors, ESUTH Parklane
No. 1 Park Avenue GRA, Enugu, Nigeria
Email: ardesuthmedia@gmail.com, info@ardesuth.com.ng
